---
title: "Using Prepared Report\n"
space: "ERPNext"
url: "https://docs.frappe.io/erpnext/prepared-report"
updated: "2026-03-04"
---


Many times when generating a report that deals with a large volume of data, say, a GL report for the entire year, you may end up getting the following error message: **Request Timed Out**. This occurs as there is a lot of data to be processed and presented on the report page, but not enough server resource hence resulting in a time out.

For better processing of such reports, ERPNext offers Prepared Reports (since v11). When a report is set as a Prepared Report, it is generated through a [background job](/framework/user/en/guides/app-development/running-background-jobs), and once ready, is available for users to view.

## Steps to Set Up Prepared Reports

1. Go to [Role Permission for Page and Report](/erpnext/role-permission-for-page-and-report).
1. In the field 'Set Role For' select **Report**.
1. In the 'Report' field select the report for which you want to enable/disable prepared report.
1. Use the **Disable Prepared Report** checkbox to enable/disable the prepared report. If the option is checked, the prepared report option will be disabled for the selected report.
1. Click on **Update**.

![Setup Prepared Report](/files/set-prep-report.gif)

## How To Use A Prepared Report

1. Open said report (say General Ledger) and apply all filters needed.
1. If the prepared report option is enabled for that report, you will see a **Generate Report** button. Click on the same.
 ![Generate Prepared Report](/files/prepared-report-generate.png)
1. You will see a notification on the bottom-right of the screen saying "Report initiated. You can track its status _here_"
 ![Prepared Report Initiated](/files/prepared-report-bg.png)
1. You can either wait on the said screen or click on _here_ in the above message to open the page for the report. This will open a new page for the report:
 ![Prepared Report Queued](/files/prepared-report-queued.png)
 As you see, the report page has status as "Queued". Once the report is ready, you will see a **Show Report** button which you can click to view the report:
 ![Prepared Report Initiated](/files/prepared-report-page.png)
1. Since Prepared Report is also a doctype, to view the list of Prepared Reports, you can use the [Role Permission Manager](/erpnext/role-based-permissions) to grant access to the same.