---
title: "Sharing and Access Control"
space: "Insights"
url: "https://docs.frappe.io/insights/dashboards/sharing-and-access-control"
updated: "2026-01-06"
---

#### Sharing Options



  1. Private (Default)
 
      - Only you can see the dashboard
      - Not shared with anyone

  2. Share with Specific People
  
      - Select individual users to grant access
      - They see it in their dashboard list
      - You control who has access

  3. Share with Organization
  
      - Everyone in your organization can access
      - Appears in their dashboard list
      - Great for team dashboards

  4. Public Link
  
      - Anyone with the link can view
      - Perfect for external sharing
      - Link remains active until you revoke it

####  How to Share

  1. Click the "Share" button in dashboard header
  2. Choose sharing option:
        - General Access: Private, Organization, or Public
        - Add People: Search and select specific users
  3. Copy the share link if public
  4. Click "Save" to apply changes

#### Share Link Features

#####  Copy Link
  
  - Click "Copy Link" to get the shareable URL
  - Send via email, chat, or embed in documents

#####  Embed Code
  
  - Click "Get Embed Code" for iframe code
  - Paste in websites or internal portals
  - Dashboard displays in the embedded frame

#####  Managing Access
  
  - See everyone who has access
  - Remove users by clicking the X next to their name
  - Change between private/organization/public anytime

#### Access Levels

#####  View Only
  
  - Users can see charts and apply filters
  - Cannot edit the dashboard
  - Cannot change layout or add items

#####  Edit Access
  
  - Available to dashboard creator and workbook editors
  - Can modify layout, add/remove items
  - Can change sharing settings

#####  Pro Tips 
  
  - Start with private, share when ready
  - Use organization sharing for internal dashboards
  - Use public links for client reports or external stakeholders
  - Review who has access periodically
  - Remove access when team members change roles