DATEV Format

The german DATEV eG is a registered cooperative of the tax, accountancy and legal professions. The DATEV format is a CSV-based file interface for importing data into DATEV Accounting.

Prerequisites

To use the DATEV Export, these need to be created first:

• DATEV Settings

• In Customer and Supplier, in the "Accounting" section, you can set the "Debtor/Creditor Number" of this party (optional).

  1. Add a new row to the table,
  2. Open the row's detail view,
  3. Select your Company, and
  4. Set the "Debtor/Creditor Number" of this party.

  The "Debtor/Creditor Number" will be used as the account number of this party in the exported master data. It will also be available as additional information in exported transactions.

• Customer and Supplier should have zero or one Address marked as "Primary Billing Address". You can also specify a billing email and phone number in this address. If available, this will be exported with the master data.

Filters

In the filters section you can choose the company whose GL Entries you want to export. You can also set the timeframe for the export. Usually this will be the last month.

Menu

From the menu you can open the DATEV Settings or download the export file. The export file is a ZIP archive that contains the transaction data from the preview as well as master data (Customers, Suppliers, Accounts).

Exported Data

Currently, you can export GL Entries in the way ERPNext creates them. For example, booking a Sales Invoice will result in three GL Entries:

However, in ERPNext the right side is not necessarily an Account. It could also be multiple accounts, a Customer or a Supplier. Therefore, we use a temporary against account that can be specified in DATEV Settings. All GL Entries are made against this account. The rows in the DATEV Export will look something like this:

Please consult your tax advisor about if and how you can use this data.

Technical Notes

The interface documentation is available in the DATEV developer portal:

• DATEV format v7.0.