Freeze Accounting Entries
Nova Industries went live on ERPNext on 1 January. If someone accidentally posts a transaction dated in December, the opening balances and signed-off legacy reports no longer agree. Accounts Frozen Upto gives finance a simple cut-off date: ordinary users cannot create or change accounting entries on or before that date.
Use this control for migration cutover dates, completed month-end closes, and audited periods. Unlike an Accounting Period, it is a broad accounting freeze rather than a list of selected document types.
Set the frozen date
- Open the Company record.
- Open the Accounts Closing tab.
- Set Accounts Frozen Till Date to the last protected date.
- Select Roles Allowed to Set and Edit Frozen Account Entries.
- Save the Company and test with a non-privileged account before relying on the control.
Use the exception role carefully
The role is for approved corrections, not a way to continue routine backdated posting. Keep membership small, require supporting evidence, and review the General Ledger and Version history after an exception.
Troubleshooting
A user can still post inside the frozen period
Check whether the user has the authorized frozen-entries role. Confirm the document actually posts accounting entries and that its posting date is on or before the configured date.
The authorized user is still blocked
Check for a submitted Accounting Period, fiscal-year restriction, immutable-ledger rule, or stock reposting restriction. These are separate controls and the frozen-entries role does not override every validation.
Frequently asked questions
Does freezing delete or reverse anything?
It prevents new changes through the cut-off date. Existing ledger entries remain unchanged.
Can I move the date forward every month?
That is a common month-end practice after reconciliations and approval. Record the close checklist and the person who approved each change.